Platform

One Vendor Record Built From Five Different Realities

Commercial terms, live usage, data access, operational dependency, and post-signature change rarely live in one system. VendorMist stacks translucent layers with source annotations — not another procurement ledger.

Five realities · switch sections, expand sources, or compare ranges
1

Commercial Reality

Contract price vs. actual payments vs. additional fees — the gap between what was signed and what is billed.

Contract price$48/seat flat · 15 committed
Actual payments$54/seat effective · Mar 2026
Additional fees+$86 usage surcharge/mo
  • Payment termsNet-30 · ACH
  • Renewal notice30 days · deadline Jul 15, 2026 · missed
Expand sources
  • Contract v2.1Flat $48/seat · verified
  • Invoice AP-2026-0412+12% surcharge line · verified
  • Payment processorACH net-30 · verified

Time-range compareComparing Jan–Jul 2026 vs. contract baseline

Contract PDF + Invoice AP-2026-0412
2

Usage Reality

Purchased, Assigned, Active, and Critical users rarely match — each figure comes from a different source.

  • Purchased15 seats
  • Assigned18 seats
  • Active18 seats · last 30 days
  • Critical5 seats · GTM forecasting workflow
Expand sources
  • Okta IdP export18 active seats · verified
  • License admin console18 assigned · verified
  • GTM interview5 critical seats · unconfirmed

Time-range compareComparing trailing 30 days vs. committed minimum

Okta IdP export
3

Data Reality

What this vendor can see, by category — with the evidence basis for each judgment.

  • Employee dataNone detectedJudged from field-name scan of API schema
  • Customer dataCustomer ID, ARR, renewal dateJudged from billing.sync read scope
  • Product analyticsUsage events, seat activityJudged from IdP + API log cross-reference
  • AuthenticationSSO via Okta SAMLJudged from Okta application config
  • Financial dataInvoice line items, cost centerJudged from AP export mapping
Expand sources
  • API inventoryRead scope mapped · partial
  • Okta app configSAML attributes · verified
  • AP exportCost center field · verified

Time-range compareLast scanned Jul 18, 2026

API schema scan + Okta config
4

Operational Reality

Which systems and business processes actually depend on this vendor staying up.

  • Systembilling.sync APIfeedsNightly CRM enrichment job
  • ProcessRenewal brief generationblocked bySync step 3 on API failure
  • TeamGTM · 2 GTM seatswaiting onEnriched renewal fields
Expand sources
  • Workflow map3 dependency edges · verified
  • Renewal brief job logsStep 3 failure Mar 2026 · verified

Time-range compareDependency depth 2 · unchanged since Q1 2026

Workflow dependency map
5

Change Reality

Price, terms, product, and security changes that happened after initial approval — not visible in the original contract.

  • Price+8% YoY · usage tier applied Mar 2026
  • TermsUnchanged since v2.1 signature
  • ProductAdded write-scope billing endpoint · undocumented
  • SecuritySOC 2 renewal pending · was current at signature
Expand sources
  • Change journal entry #114Surcharge detected · verified
  • Security questionnaireSOC 2 renewal pending · unconfirmed
  • API changelogWrite endpoint added · verified

Time-range compareSince signature · current term through Aug 14, 2026

Change journal

Each reality links to annotated sources — version comparisons highlight where contract and invoice diverge.

Discovery inbox · Dependency map